People Services & Culture
Specialist, Administrative Support
Office Location: Pasadena, CA
Arrowhead Pharmaceuticals, Inc. (Nasdaq: ARWR) is a clinical stage biopharmaceutical company that develops medicines that treat intractable diseases by silencing the genes that cause them. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes. RNA interference, or RNAi, is a mechanism present in living cells that inhibits the expression of a specific gene, thereby affecting the production of a specific protein. Arrowhead’s RNAi-based therapeutics leverage this natural pathway of gene silencing.
Arrowhead is focused on developing innovative drugs for diseases with a genetic basis, typically characterized by the overproduction of one or more proteins that are involved with disease. The depth and versatility of our RNAi technologies enables us to potentially address conditions in virtually any therapeutic area and pursue disease targets that are not otherwise addressable by small molecules and biologics. Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates.
Arrowhead’s corporate headquarters is in Pasadena, CA with research and development teams in Madison, WI & San Diego, CA, and a state of the art manufacturing facility in Verona, WI. Our employees are nimble, science-driven innovators who are collaborating to bring new therapies to patients in need.
The Position
Arrowhead Pharmaceuticals is seeking a highly organized, proactive, and detail-oriented Administrative Specialist to provide critical support to various leadership functions. This role is instrumental in ensuring the seamless operation of several departments, delivering high-level administrative assistance, and contributing to a collaborative and efficient work environment.
The ideal candidate is a skilled communicator, thrives in a fast-paced setting and excels at managing multiple priorities with precision and professionalism. This role reports to Sr Manager, Administrative Support.
This role is based 5x a week onsite at our Pasadena, CA Corporate Headquarters.
Responsibilities
- Event Planning: Support the planning and execution of company events, off-site meetings, celebrations, and team activities, fostering engagement and collaboration.
- Meeting Planning: Coordinate meeting logistics, including room and venue bookings, catering, and travel arrangements, creating a seamless experience for participants.
- Contract Coordination/Vendor Management: Assist with the preparation, review, tracking and organization of contracts, ensuring timely execution and compliance. Ability to communicate professionally with vendors and KOLs.
- Travel & Congress Management: Coordinate and manage domestic and international travel arrangements for various congresses, including flights, accommodations and event logistics, ensuring a smooth and efficient experience.
- Calendar Oversight: Ability to schedule meetings and appointments in Outlook with extreme accuracy and prioritization.
- Document Management: Organize and maintain confidential documents, files, and reports for swift access and secure handling, may include eTMF.
- Expense Reports: Prepare and manage expense reports in Concur ensuring accuracy and prompt processing.
- Special Projects: Contribute to special projects with a focus on delivering high-quality results within deadlines.
- Team Collaboration: Willingness to pitch in where needed, may include covering reception duties if a team member is out of office and providing assistance at company events and meetings.
Requirements
- Technical Proficiency: Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience using Concur, Agiloft and Canva.
- Communication: Exceptional written and verbal communication skills; ability to interact effectively and professionally with all levels of the organization.
- Detail-Oriented: Outstanding organizational and time management skills with meticulous attention to detail.
- Adaptability: Ability to thrive in a dynamic environment with shifting priorities, responding to urgent requests as needed, even outside standard hours.
- Confidentiality: Proven ability to handle sensitive information with discretion and integrity.
- Positive attitude: Approachable, reliable, willingness to help, problem-solver.
- Additional Qualities: Resourcefulness, creativity, a sense of urgency and a proactive mindset are highly valued.
Preferred
- Bachelor’s degree
- Previous Commercial/Marketing and/or Biotech support experience preferred
Arrowhead provides competitive salaries and an excellent benefit package.
All applicants must have authorization to work in the US for a company.