People Services & Culture
Administrative Assistant
Office Location: Verona, Wisconsin, United States
Arrowhead Pharmaceuticals, Inc. (Nasdaq: ARWR) is a commercial stage biopharmaceutical company that develops medicines that treat intractable diseases by silencing the genes that cause them. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes. RNA interference, or RNAi, is a mechanism present in living cells that inhibits the expression of a specific gene, thereby affecting the production of a specific protein. Arrowhead’s RNAi-based therapeutics leverage this natural pathway of gene silencing.
Arrowhead is focused on developing innovative drugs for diseases with a genetic basis, typically characterized by the overproduction of one or more proteins that are involved with disease. The depth and versatility of our RNAi technologies enables us to potentially address conditions in virtually any therapeutic area and pursue disease targets that are not otherwise addressable by small molecules and biologics. Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates.
Arrowhead’s corporate headquarters is in Pasadena, CA with research and development teams in Madison, WI & San Diego, CA, and a state of the art manufacturing facility in Verona, WI. Our employees are nimble, science-driven innovators who are collaborating to bring new therapies to patients in need.
The Position
The People Services & Culture Administrative Assistant is responsible for supporting day-to-day reception of the Verona site and performing administrative duties for both the Verona site and People Services and Culture site teams. This role will be the first point of contact for site visitors, and to ensure employees and guests adhere to our security and visitor policies. This role will report to the People Services Specialist and collaborate on administrative duties.
Responsibilities
- Be the first point of contact for on-site visitors and receive incoming phone calls; Greet visitors and guests; determine the purpose of each person’s visit, follow security and visitor policy protocols, and direct or escort them to the appropriate location.
- Reconcile invoices and payments for catering or similar expenses
- Manage incoming and outgoing mail
- Perform document management activities, including scanning, filing, uploading, and archiving documents according to company procedures
- Manage vendor services, contact information, COI requests and management of COIs.
- Coordinate with vendors for office and amenity related equipment repairs
- Conduct general data entry and ensure accuracy in spreadsheets, logs, databases and reporting tools
- Support document control activities related to controlled procedures, records, and forms in compliance with GMP and company quality standards
- Assist with preparation for employee events
- Provide general administrative support as needed
- Maintain general office aesthetics and appearance
- Other special assigned projects as needed
Requirements:
- A minimum of 1-year prior experience in a business administrative assistant position or similar
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Advanced proficiency in Microsoft Office Suite.
- Ability to communicate effectively with stakeholders at all levels.
- Ability to multitask and adapt to changing priorities in a dynamic environment
Preferred:
- Preferably 2 years of experience in a business administrative position
- Prior experience using Microsoft D365, Smartsheet, and/or Veeva
Arrowhead provides competitive salaries and an excellent benefit package.
All applicants must have authorization to work in the US for a company.